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Overview of a Document Workspace site

A Document Workspace site is a SharePoint site that helps you to coordinate the development of one or more related documents with other people. The site provides tools to share and update files and to keep people informed about the status of those files.

When you create a site that is based on files from any of the following 2007 Microsoft Office system programs — Word, Excel, PowerPoint, or Visio — you can work directly in the file on the Document Workspace site or work on your own copy. You can periodically update your own copy with changes from the server or update the server with changes from your copy.

When you create a Document Workspace site, your file is stored in a document library on the site, where members can work with the file by using a Microsoft Office program or view the file in a Web browser. Members can also add related files to the library. A library is a location on a SharePoint site where you can create, collect, update, and manage files with team members. Libraries can track versions of files, so that people see a history of changes and can restore a previous version if necessary. Libraries can also require approval of files and require documents to be checked out to prevent people from making conflicting changes at the same time.

A Document Workspace site also provides lists that help your team to communicate and track tasks, such as announcements and links. For example, you might want to introduce a new team member who is working on the project or share a link to a related Web site. You can also sign up to get alerts for the document or the workspace, so that you receive an e-mail message when someone changes a document or adds new content.